Submission Guidelines

Complete requirements and guidelines for authors submitting research to SSU-IHREC

Requirements for Submission

1. Ethical Review and Compliance
  • All research involving human participants must undergo ethical review and approval by SSU's IHREC or PHREB.
  • Informed consent must be obtained from all participants, and consent forms must be signed and documented.
  • Compliance with the **Philippine Data Privacy Act (R.A. 10173)** is mandatory, and data handling must align with privacy standards.
  • Ensure all relevant ethical approvals are obtained from institutional review boards, particularly if conducting clinical, social, or biomedical research.
  • Research involving vulnerable populations (minors, indigenous groups, etc.) must obtain additional ethical clearance and local community consent.
2. Required Documents
  • Completed **Ethical Clearance Application Form** from IHREC.
  • Research **Protocol** outlining objectives, methodology, and ethical considerations.
  • **Informed Consent Forms** for each participant, including any language translations where necessary.
  • For research involving health data, include a **Data Management Plan** that complies with PHREB guidelines.
  • Approval from local communities or stakeholders (if applicable), such as **local government units** for indigenous studies.
3. Research Compliance Check

Ensure compliance with the following principles during your research:

  • **Respect for Persons**: All participants must give informed consent voluntarily and be fully aware of the nature of the research.
  • **Beneficence**: The research should aim to minimize risks and maximize benefits for participants.
  • **Justice**: The selection of participants should be fair, and the risks and benefits of participation should be equally distributed.

Submission Workflow

1. Initial Submission

The researcher submits the following documents to SSU's Research Ethics Office for review:

  • Ethical Clearance Application Form
  • Research Protocol
  • Informed Consent Forms and Data Management Plan (if applicable)
  • Letters of approval from stakeholders or communities
2. Ethical Review Process

After submission, the following steps occur:

  1. The **IHREC/PHREB committee** reviews the research proposal, ensuring it meets ethical standards and guidelines.
  2. If necessary, **clarifications or revisions** are requested from the researcher (e.g., improvements to consent forms, clarification on ethical considerations, etc.).
  3. Once the **committee approves** the research, they provide a formal **ethics approval** document, which must be included in all research publications and reports.
3. Research Implementation and Monitoring

Once approval is granted, the researcher can begin the study under the following conditions:

  • Follow the approved protocol, ensuring participant safety, confidentiality, and the voluntary nature of participation.
  • Provide **progress updates** to the IHREC as required, especially if any ethical concerns or deviations from the original plan arise.
  • **Final reports** must be submitted to IHREC for review, including documentation on ethical compliance and any challenges faced during the research.
4. Post-Research Reporting and Compliance

Upon completion of the research, ensure the following:

  • **Final research report** submitted to IHREC/PHREB with evidence of compliance with ethical standards.
  • **Participant consent withdrawal process** documented if any participants choose to withdraw from the study.
  • If any **adverse events** occur during the research, they must be immediately reported to IHREC/PHREB for assessment.

Ethics Approval and Certification

Once the ethical review process is completed, the researcher will receive an **Ethics Approval Certificate** that must be included in all publications or reports arising from the research.

This certificate confirms that the research was conducted according to the highest ethical standards and in compliance with the **Philippine Ethical Guidelines** set forth by IHREC and PHREB.

The researcher must ensure that all ethical requirements are followed throughout the research process and that they continue to uphold the rights and safety of participants.

SSU Payment Requirements & Process

Important: All research submissions to SSU-IHREC require payment of applicable review fees based on your research cluster and review type.
SSU Fee Structure by Research Cluster
External
Graduate
₱1,000.00
GR-EXT-Exempted
₱2,000.00
GR-EXT-Expedited
₱4,000.00
GR-EXT-FulReview
Researcher
₱2,000.00
RE-EXT-Exempted
₱4,000.00
RE-EXT-Expedited
₱8,000.00
RE-EXT-FullReview
Undergraduate
₱500.00
UG-EXT-Exempted
₱1,000.00
UG-EXT-Expedited
₱2,000.00
UG-EXT-FullReview
SSU
Faculty
₱500.00
FA-SSU-Exempted
₱2,000.00
FA-SSU-Expedited
₱4,000.00
FA-SSU-FullReview
Graduate
₱500.00
GR-SSU-Exempted
₱1,500.00
GR-SSU-Expedited
₱3,000.00
GR-SSU-FullReview
Undergraduate
₱500.00
UG-SSU-Exempted
₱1,000.00
UG-SSU-Expedited
₱2,000.00
UG-SSU-FullReview
SSU Payment Workflow Process
1. Research Submission to SSU-IHREC

Submit your complete research proposal through the SSU-IHREC online portal with all required documents.

Required: Protocol, Consent Forms, Data Management Plan
2. SSU Administrative Review

SSU Research Office conducts initial assessment to determine research cluster classification and applicable fee structure.

Timeline: 3-5 business days
3. Payment Notice Generation

System automatically generates payment notice with SSU reference number and 30-day payment deadline.

Format: SSU-IHREC-YYYY-XXXX
4. Payment Processing

Complete payment through approved SSU payment channels.

Methods: Online, Bank Transfer, Cashier's Office
5. Ethics Review Commencement

Upon payment confirmation, SSU-IHREC assigns reviewers and begins formal ethics evaluation.

Review Period: 15-30 days
SSU Approved Payment Methods
SSU Online Payment Portal

Secure online payment through SSU's official payment gateway

  • Credit/Debit Cards (Visa, Mastercard)
  • PayMaya, GCash, PayPal
  • Online Banking (BPI, BDO, Metrobank)
Instant Confirmation
SSU Bank Transfer

Direct bank transfer to SSU official accounts

  • Account Name: Samar State University
  • Bank: Land Bank of the Philippines
  • Account No: 0241-1234-56
1-2 Business Days
SSU Cashier's Office

In-person payment at SSU Campus

  • Cash payments accepted
  • Manager's check/Cashier's check
  • Mon-Fri: 8:00 AM - 5:00 PM
Official Receipt Issued
Institutional Check

For institutional/organizational payments

  • Payable to: Samar State University
  • Include SSU reference number in memo
  • Submit to Research Office
3-5 Business Days
SSU Payment Policy Reminders
  • Payment Deadline: 30 days from payment notice generation
  • Late Payment Fee: 5% penalty applied after deadline
  • Review Suspension: Unpaid submissions will not proceed to ethics review
  • Refund Policy: Fees are non-refundable once review process begins
  • Receipt Requirement: Keep all payment receipts for university records
SSU Payment Support & Contact
SSU Research Office

Phone: (056) 211-1234 ext. 205

Email: research@ssu.edu.ph

Mon-Fri: 8:00 AM - 5:00 PM

SSU Cashier's Office

Phone: (056) 211-1234 ext. 101

Email: cashier@ssu.edu.ph

Mon-Fri: 8:00 AM - 5:00 PM

Quick Links
Create Author Account Login to Submit Browse Articles Contact Support
SSU Payment Info

Secure payment processing through SSU's official channels

Payment due: 30 days
Initial review rates shown
Publication Stats

0

Published Articles

18

Active Authors
Average review time: 2-4 weeks
Need Help?

Have questions about the submission process? Our editorial team is here to help.

Contact Editorial Team

Ready to Contribute to Research?

Join our community of researchers and submit your work for peer review.

Create Account Login